Please read the Temporary Entertainment Events Applicant Guideline before submitting an application form to ensure that you understand what is required to be addressed and what documentation is to accompany an application.

All relevant sections in this application form must be completed and any required documentation must be submitted with an application for it to be a properly made application. Council must receive a properly made application at least 30 days prior to the proposed date of the event. Applications which are incomplete will not be accepted.

Step 1/6

If the applicant is a corporation or organisation, a contact person must be nominated for the permit and must be duly authorised to act on behalf of the corporation.

Council can consider applications for fee waivers of local law permit application fees for eligible not-for-profit organisations where sufficient documentation can be provided to confirm the applicant’s not for profit status. Refer to Council’s Financial Assistance for Not for Profit Organisations – Fees & Charges for more information. Council reserves the right to charge the relevant fee if Council is of the opinion that the organisation is not an eligible not for profit organisation.

Please attach a copy of either of the following documentation that confirms the not for profit status of the organisation:

• A copy of the certificate of incorporation of the organisation under the Associations Incorporations Act 1981;

• A copy of the constitution of the organisation that clearly states that the organisation or any of its members is prohibited from making a private profit or gain, either from ongoing operations of the organisation or as a result of the distribution of the organisation’s assets if the organisation is wound up; or

• Confirmation of registration with the Australian Charities and Not-for-profits Commission as a charity or confirmation that the organisation is a charity with the Australian Taxation Office (ATO).

Step 2/6

Please note that there may be a separate approval process required if the event requires a park booking, road closure or booking of another Council area and may involve separate fees and charges for the booking.

Step 3/6

If yes, please list the expected number of attendees for each day that the event is open to the public:

You may need to make an application for a temporary road closure and/or arrange to have a traffic and pedestrian management plan prepared and endorsed by an appropriately qualified person that is able to demonstrate the pedestrian and vehicular traffic movement that will occur during the event. Please enquire with Council to determine what is required to be included with an application.

You will need to engage a building certifier and/or engineer to obtain the relevant approvals for the structure/s. Please be aware that sufficient time should be allowed to ensure that approvals can be obtained prior to the commencement of the event.

You will need to engage an authorised fireworks operator who holds an appropriate licence by the Explosives Inspectorate to undertake the fireworks display once the relevant notification requirements are carried out. If the fireworks are proposed to be set off from a Council controlled area, a separate approval is required from Council to authorise that.

If answering yes to this question, you will need to complete a Commercial Use Activity – aircrafts and skydiving – permit application under Local Law 11 (Local Government Controlled Areas and Roads )2016

If answering yes to this question, you will need to complete a Commercial Use Activity – aircrafts and skydiving – permit application under Local Law 11 (Local Government Controlled Areas and Roads )2016

The Civil Aviation Safety Authority (‘CASA’) regulates the use of remotely piloted aircrafts (drones) and model aircrafts while they are being flown in the air.  Council regulates the launching and landing of these aircraft from Council land as the owner or manager.

Operators of drones or model aircraft must ensure that they comply with the relevant CASA rules at all times and are responsible to ensure that they have all necessary CASA approvals, licenses and accreditations required. 

Where is the location that the drone is proposed to be launched and landed?
Please provide a description of the location. E.g., the northern section of ABC Park.

Drone permits/approvals

If the location is within 5.5km of a controlled airport please provide of copy of the CASA approval.

If the location is within a Prohibited Airspace, Danger Area or Restricted Airspace please provide a copy of the approval from the relevant administering authority.

Step 4/6

It is the responsibility of an event organiser to ensure there is an appropriate number and type of toilets and sanitary conveniences. Please see further information in the Applicant Guideline.

State the number for each toilet type.

Please provide the number of hand wash basins for each toilet type.

Step 5/6

A responsible person is required to be nominated for temporary entertainment events that are categorised as small events who are to be the responsible person during the event and be the contact person for Council officers should an inspection be required, or directions need to be issued during the event by Council.

You must nominate a contact person to be responsible throughout the event for:

• ensuring compliance with permit conditions

• to handle complaints received by the public, and

• to liaise with Council

For more information on what supporting documents are required and how to compile them, refer to the Applicant Guideline for Temporary Entertainment Events or see the information on our Temporary Entertainment Events webpage.

Step 6/6

Once Council receives a complete application form, information will be sent to you outlining payment options of the below application fee. Please be advised that Council can consider applications from eligible not for profit organisations for financial assistance in either full or part waiver of certain fees and charges. Please note that assessment of your application form will not commence until the application fee is paid.

If the application is made by a corporation, the person signing the form must occupy a position that is legally entitled to make an application on behalf of the corporation or incorporated association.

Information Privacy statement 

Your personal information has been collected by Cairns Regional Council for the purpose of assessing your permit application. The collection of your information is authorised under the Local Government Act 2009. You are providing personal information which will be used for the purpose of delivering services and carrying out Council business. Your personal information is handledin accordance with the Information Privacy Act 2009 and will be accessed by persons who have been authorised to do so. Your information will not be given to any other personor agency unless you have given Council permission to or the disclosure is required by law.

Electronic communications statement

In accordance with the Electronic Transactions (Queensland) Act 2001, Cairns Regional Council consents to the information provided in this application by the applicant to be provided by way of electronic communication. Additionally, Cairns Regional Council may provide to you notices, such as an information request or permit, by way of electronic communication. Your consent to this form of electronic communication is taken to be given to Cairns Regional Council by completing this application and submitting this electronic form.