Temporary entertainment event

Temporary Entertainment Event - permit application

Please read the Temporary Entertainment Events Applicant Guideline before submitting an application form to ensure that you understand what is required to be addressed and what documentation is to accompany an application.

All relevant sections in this application form must be completed and any required documentation must be submitted with an application for it to be a properly made application. Council must receive a properly made application at least 30 days prior to the proposed date of the event. Applications which are incomplete will not be accepted.

NOTE: You are unable to save any progress to this application form once you begin. Please ensure you have all of your information and supporting documentation ready.

Applicant details

Who is applying for the permit? *

Individual/sIncorporated Association / Corporation

Individual 1 full name *

Phone number *

Email Address *

Postal address *

Are there any other persons to be named on the permit? *

YesNo

Individual 2 full name *

Phone number *

Email Address *

Postal address *

Entity name *

ACN

Postal address *

Registered address of corporation or organisation

Email Address *

Phone number *

Nominated contact person's full name *If the applicant is a corporation or organisation, a contact person must be nominated for the permit and must be duly authorised to act on behalf of the corporation.

Contact person's position held (eg Director, Company Secretary etc) *

Phone number of contact person *

Email address of contact person *

Business trading name

Is the trading name of your business different to the name you provided above? *

YesNo

Business trading name *

ABN *

Event details

Please provide a detailed statement of the nature of the event including the types of activities proposed to occur. Please provide as much information as possible or attach a separate statement. *

What is the name of the proposed event? *

How many days will the event run for? *

1 day2-5 daysMore than 5 days

What is the proposed date/s of the event? *

What are the hours that the event is proposed to be open to the public? *This excludes bump in and bump out times.

Bump in and bump out dates and times *Bump in and bump out times are the dates and times required before and after an event to set up and pack down the event.

What is the TOTAL expected number of people anticipated to attend the event? *This is the total number of people expected to attend over the total duration of the event and must include any staff, volunteers and any other person involved in the event who will be in attendance.

Please list the expected number of attendees for each day that the event is open to the public:

Day of event *

Expected number of people *

Upload a document showing the expected number of people anticipated to attend EACH day of your 5+ day event *

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What is the expected MAXIMUM number of people at any one time over the course of the event? *This is the maximum number of people expected at the peak period of the event.

Is the event likely to require a temporary road closure or impact the traffic flow of either pedestrians or vehicles? *

YesNo

You may need to make an application for a temporary road closure and/or arrange to have a traffic and pedestrian management plan prepared and endorsed by an appropriately qualified person that is able to demonstrate the pedestrian and vehicular traffic movement that will occur during the event. Please enquire with Council to determine what is required to be included with an application.

Are fireworks proposed as part of the event? *

YesNo

You must engage an authorised fireworks operator who holds an appropriate licence by the Explosives Inspectorate to undertake the fireworks display once the relevant notification requirements are carried out. If the fireworks are proposed to be set off from a Council controlled area, a separate approval is required from Council.

Are any temporary structures proposed to be used during the event that requires building approval or engineering certification? *

YesNo

Refer to page 17 of the Applicant Guideline for information on the type of approvals required for temporary structures that are commonly used in events.

You will need to engage a building certifier and/or engineer to obtain the relevant approvals for the structure/s. Please allow sufficient time to ensure that approvals can be obtained prior to the commencement of the event.

Does the event involve the sale or consumption of alcohol? *

YesNo

A liquor licence must be obtained from the Office of Liquor and Gaming Regulation prior to the event commencing. If you already have a liquor licence, please upload a copy here.

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Does the event involve the sale or preparation of food or beverages? *

YesNo

Upload a list with details of all food and beverage providers including premises types and provide copies of food licences where applicable. *

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Assessable risks

Does the event involve one or more of the following assessable risks?

Motorsport activity that includes motor vehicles, motor bikes, trucks and similar vehicles where noise, smoke, odour, light or other emissions associated with the activity will occur. This excludes car shows, exhibitions or displays of cars where noise will not be associated with the exhibition or display.Use of firearms. This excludes gel blasters, replica firearms, antique firearms and any firearm lawfully required by police or military personnel.Rodeo, bull riding, circus or stunt show.The event, or part of the event, will occur between the hours of 10pm and 7am on any day. This excludes bump in and bump out times.CampingUse of temporary structures which are required to be assessed or installed by a qualified person. Examples of this include circus tents, amusement rides or the erection of a stage that requires a building approval or engineer’s certification.

Responsible person for the event

A responsible person is required to be nominated for temporary entertainment events that are categorised as small events who are to be the responsible person during the event and be the contact person for Council officers should an inspection be required, or directions need to be issued during the event by Council.

Name of responsible person *

Phone number of responsible person *

Email of responsible person *

Location and details

What are the proposed locations of the event? *If the event is proposed to be held at multiple locations, please provide the details of all locations. Please also include the venue name if applicable.

Are you proposing to hold the event on a Council controlled area (eg a Council owned park, beach, road or other Council owned area)? *

YesNo

To hold an event on Council land such as a park or beach, you may be required to book the space. Refer to our website for information on how to book a public space.

Is the applicant the owner of the land that the event is proposed to be held at? *

YesNo

Provide a copy of written consent of the landowner. *

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Are you proposing to undertake filming and/or photography activities on Council land? *

YesNo

You are required to obtain separate approval to undertake this activity from a Council-controlled area. See our Filming & photography webpage for more information on requirements and application process.

Are you proposing to fly a drone or remote-controlled aircraft from Council land? *

YesNo

You are required to obtain separate approval to undertake this activity from a Council-controlled area. Please email regadmin@cairns.qld.gov.au and provide details about the proposed activity. Include with your email any other approvals you may require to fly the drone or aircraft.

Toilet facilities

Male toilets - number of *

Urinals (males only) - number of *

Female toilets - number of *

Disabled access toilets - number of *

Hand wash basins - number of *

Please advise the cleaning schedule for toilet facilities during the event *

Waste and recycling facilities

Waste bins - number and size *

Recycling bins - number and size *

Please advise how frequently the bins will be emptied during the event *

Compliance and complaint management plan

You must nominate a contact person to be responsible throughout the event for:

ensuring compliance with permit conditions
to handle complaints received by the public, and
to liaise with Council

Name of nominated contact person *

Email address of nominated contact person *

Phone number of nominated contact person *

Outline the procedure to handle any complaints received relating to the event and to monitor compliance with permit conditions.

Supporting documents

For more information on what supporting documents are required and how to compile them, refer to the Applicant Guideline for Temporary Entertainment Events or see the information on our Temporary Entertainment Events webpage.

Site plan *

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Event Management Plan *

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Runsheet *

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Traffic and pedestrian management plan

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Certificate of currency for Public Liability Insurance held in the name of the Permit Holder for an amount of no less than $20 million which notes the Cairns Regional Council as an interested party. *

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Evidence of any other approvals that may be required in relation to the activity

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Declaration

If the application is made by a corporation or incorporated association, the person signing the form must occupy a position that is legally entitled to make an application on behalf of the corporation or incorporated association.

I declare that the information provided in this application form and any other documentation submitted in connection with this application is true and correct and consent to Cairns Regional Council making enquiries and exchanging information with authorities of any Local, State/Territory or Commonwealth department regarding any matters relevant to this application.

*

I indemnify Cairns Regional Council, including its employees, representatives or agents, from and against any action, claim, demand, loss, damage, cost and/or expense that is or may be suffered by Cairns Regional Council in connection with or related to the assessment of this application.

*

I agree that if a permit is issued following assessment of this application form that I will:

(a) keep in effect during the term of any permit issued, a certificate of currency for public liability insurance which notes the Cairns Regional Council as an interested party and which is for a value of not less than $20 million and held in the name of the permit holder; and
(b) indemnify the Cairns Regional Council, including its employees, representatives and agents, from and against any action, claim, demand, loss, damage, cost and/or expense that is or may be suffered by the Cairns Regional Council in connection with or related to the activity and/or the use of Council controlled area or road in any way.

*

I have read and understood the above declaration and confirm that the information provided in this application and any supporting documents are true and correct.

*

Information Privacy statement

Your personal information has been collected by Cairns Regional Council for the purpose of assessing your permit application . The collection of your information is authorised under the Local Government Act 2009. You are providing personal information which will be used for the purpose of delivering services and carrying out Council business. Your personal information is handledin accordance with the Information Privacy Act 2009 and will be accessed by persons who have been authorised to do so. Your information will not be given to any other personor agency unless you have given Council permission to or the disclosure is required by law.

Electronic communications statement

In accordance with the Electronic Transactions (Queensland) Act 2001, Cairns Regional Council consents to the information provided in this application by the applicant to be provided by way of electronic communication. Additionally, Cairns Regional Council may provide to you notices, such as an information request or permit, by way of electronic communication. Your consent to this form of electronic communication is taken to be given to Cairns Regional Council by completing this application and submitting this electronic form.